Read this first
This is not your project manager.
Second Henry HQ is the command center. It tells you what matters today, what system to open, and what to text Hermes. Notion is just one source of truth underneath it.
The practical use:
Open this on your phone or text Hermes. Do not live inside Notion. Use HQ to pick the next move, then use Todoist, Notion, Gmail, Calendar, Obsidian, or Hermes only when the next move requires it.
The four parts
Second Henry HQThe daily answer. Counts, priorities, risks, private brief prompts, and safe automations.
TodoistThe action list. Small tasks, due dates, reminders, errands, school, admin, and personal obligations.
NotionThe client state database. Clients, deliverables, partner work, sales pipeline, and call notes. It is not meant to be pretty.
Obsidian and CoworkThe memory layer. Strategy, client context, history, partner notes, SOPs, and durable background.
Daily 5 minute workflow
1
Open HQ firstLook only at the top answer and the red/yellow counts. If there are overdue client deliverables, that is the fire.
2
Text Hermes:
What matters today?Ask for the private command brief. The public page only shows counts. Hermes can read local details and name the exact records.3
Work the first three actionsDo not browse every dashboard. Clear the first action, then ask for the next. If a task needs approval, Hermes drafts it and waits.
4
Only open Notion when a client record needs updatingExample: status changed, deliverable moved, partner work waiting, call note logged, or sales pipeline changed.
5
End with one cleanup textText:
Update my ops from what I did today. Hermes should propose updates, not silently mutate sources.When to use each system
Use HQ when you ask, “what should I do next?”It is the cockpit, not the workbench.
Use Todoist when the thing is a taskHomework, a call, a client follow-up, an errand, a due date, or anything that needs a reminder.
Use Notion when the thing is client stateClient, deliverable, owner, status, blocker, due date, partner, pipeline stage, or meeting note.
Use Obsidian when the thing is contextBackground, strategy, preferences, old decisions, client intelligence, SOPs, or research.
Use Hermes when the thing requires reasoningSummarize, draft, compare, prioritize, find stale work, prepare for a meeting, or turn a call recap into updates.
Best text commands
What matters today?Returns the first three actions from local/private context.What client work is stuck?Finds blocked or waiting client deliverables.Prep me for Moin MondayPulls SEO partner context, account status, and open decisions.Turn this call recap into updatesConverts notes into proposed Notion/Todoist updates for approval.What needs to change next
Notion needs data, not decorationThe useful version is prefilled client state, active deliverables, owners, due dates, blockers, partners, and sales pipeline.
HQ needs personal modulesFinance, health, water, routines, goals, and daily status should be added as app-like tabs, copied from the Rowan dashboard idea.
The main flow should be text-firstYou should not have to understand the whole system to use it. You should text one command and get one next action.